🎙️ Live Transcription

WiseMindAI Live Transcription is designed for meetings, classes, interviews, and spontaneous ideas. Once recording begins, recognized speech appears in real time, so you do not need to wait for the entire recording to finish before processing it.

After the session, AI can organize the transcript into a summary, highlights, and action items. You can then save the result to Document Center, Notes, or a Knowledge Base, completing the entire workflow from live capture to long-term organization in one place.

Before you begin

Configure a provider under Settings → Model Settings → Live Transcription. Before your first recording, test the model configuration and make sure the microphone can detect sound.

💡 Features

• Creates a transcript while you record and displays text that is still being recognized.
• Supports pause, resume, and safe ending without restarting after an interruption.
• Marks individual statements as highlights, action items, or questions.
• Provides summary templates for meetings, classes, interviews, and ideas.
• Lets you select a transcript segment to play the recording from the matching time.
• Imports existing audio and manages it alongside live transcription records.
• Saves transcripts and summaries to documents, notes, or knowledge bases, or exports them as files.
• Preserves recognized content whenever possible if a device or application error occurs.

📖 How to use it

1. Configure a Live Transcription model

Open Settings in the bottom-left corner of WiseMindAI, go to Model Settings, and select Live Transcription. Enter the provider credentials and model settings, then select Test to confirm that the service returns recognized text.

Live transcription and standard audio/video transcription are separate services. Live transcription processes continuous microphone input, while audio/video transcription processes existing files. Make sure you have activated the correct service with your provider.

If you have not prepared a provider account, see Audio/Video and Live Transcription Service Keys.

2. Start a transcription session

Open Transcription in the left sidebar and select Start Transcription. Before recording, set a title and choose:

• Use case: Meeting, class, interview, idea, or another scenario.
• Recording device: The system default microphone or another connected device.
• Speech recognition provider: The currently active provider in Model Settings is selected by default.
• Save recording: Keep the original audio if you want playback and timestamp navigation.

Select Test Microphone and speak into the current device. Begin recording after the input level changes and WiseMindAI confirms that sound was detected.

The page also shows the maximum duration per session and your remaining quota. When the duration limit is reached, WiseMindAI ends the recording safely and saves the content captured so far.

3. Organize key points while listening

The transcript updates continuously as people speak. Text that has not yet been finalized by the recognition service is marked as Recognizing before it is added to the final transcript.

The page follows the latest content by default. If you scroll up to review earlier text, automatic following pauses so the page does not keep pulling you back to the bottom.

While recording, you can:

• Select Pause to stop recognition temporarily, then Resume to continue.
• Mark the current content as a highlight, action item, or question.
• Check the connection, audio input, and recorded duration.
• Read status messages when a device disconnects, no sound is detected, or the network reconnects.

4. End the recording and generate a summary

When you select End, WiseMindAI waits for the provider to return the final segment, then safely saves the session. Existing text is not discarded when the recording ends.

After transcription completes, select Generate Summary and choose a template:

• Meeting: Conclusions, disagreements, decisions, and action items.
• Class: Knowledge points, concept explanations, examples, and review tasks.
• Interview: The Q&A flow, interviewee viewpoints, and key quotes.
• Idea: The core idea, possible directions, and next experiments.

AI generates a summary, highlights, and action items from the complete transcript. You can regenerate the summary without changing the original transcript.

5. Search, edit, and play the transcript

In the transcription details, you can search and edit individual transcript segments or use Edit All for a complete review.

If you chose to save the recording, select a transcript segment or highlight to play the audio from the corresponding time. The player supports playback speed control and 10-second skips in either direction, which is useful for checking names and terminology or reviewing context.

6. Save and export

When you finish organizing the session, you can:

• Save to Documents: Save the transcript as a Markdown document.
• Save to Notes: Save the summary, highlights, action items, or transcript as a note.
• Add to Knowledge Base: Add the transcript text to a selected knowledge base.
• Export File: Export plain text or a timestamped version.

Documents and knowledge bases receive the text only, not the original recording. The recording remains on your computer and can be played or opened from the transcription details.

Which Live Transcription providers are supported?

WiseMindAI includes Alibaba Cloud Bailian, Volcengine, iFlytek, Baidu AI Cloud, and Tencent Cloud in its Live Transcription model settings, with continued support planned for providers such as OpenAI, Google Cloud, and Deepgram.

Credentials, model names, and supported languages vary by provider. Refer to the model settings in your current WiseMindAI version for the available options. Before configuring a provider, activate its real-time speech recognition service and confirm that your account has sufficient quota.

🌈 Use cases

• Meeting notes: Mark decisions and action items during a meeting, then generate the minutes afterward.
• Classes: Preserve the full explanation, then organize concepts, examples, and review points.
• Interviews: Keep a timestamped record of the conversation for playback and insight extraction.
• Voice notes: Capture ideas by speaking without stopping to type.
• Existing recordings: Import previous lectures, interviews, and voice memos into the same transcription workflow.

FAQ

What is the difference between live and audio/video transcription?

Live transcription processes continuous microphone input and is intended for meetings and classes in progress. Audio/video transcription processes saved files and is intended for past recordings. They use separate model categories.

Why is no text recognized after recording begins?

First check whether the page shows audio input. Then verify microphone permission, the selected recording device, and the Live Transcription model. Use Test Microphone and the model Test separately to locate the problem.

Why does the page stop scrolling when I review an earlier part of the transcript?

This is expected. WiseMindAI detects that you are reviewing earlier content and pauses automatic following. Scroll back to the bottom to resume following the latest recognition result.

Can I recover a recording after an unexpected interruption?

If WiseMindAI finds an unfinished session when you return to Transcription, you can save the content captured so far. Whether the complete recording and final text segment are available still depends on the device state and the provider's response.

Does Live Transcription cost money?

Online live transcription is usually billed by duration or request volume, and fees are charged by the model provider. WiseMindAI shows available duration and quota before recording, but you should also check the provider's current pricing rules.